Information Governance Coordinator - Admin Info Technology Services

Information Governance Coordinator - Admin Info Technology Services

Hiring Department: AITS Administration

Location: Chicago, IL USA

Requisition ID: 1035202

FTE: 1

Work Schedule: TBD

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: 7/1/2025

Salary Range (commensurate with experience): $75,000.00 - 85,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

The Information Governance Coordinator supports the holistic management of University records and information assets in collaboration with subject matter experts, IT professionals, and senior administrators. The Coordinator helps ensure compliance with legal and regulatory requirements and enterprise policies related to information governance (IG) including security, privacy, accessibility, integrity, efficiency, and risk mitigation. As a member of the Records and Information Management Services team, the Coordinator serves as a trusted resource to support an innovative and effective IG program that aligns with the University's mission and strategic initiatives and industry best practices, with particular focus on digital records in enterprise systems.

This position will be located on the Chicago campus and is hybrid eligible, with an anticipated weekly schedule of one day on campus and four days remote.

Duties & Responsibilities:

• Develop and implement strategies to address the disposition of obsolete digital information in distributed and diverse environments, especially within enterprise systems, to include data pruning, anonymization, deletion, and archiving.
• Develop, update and disseminate IG policies, processes, and guidance.
• Provide direct support and guidance to IG projects; represent the IG program on committees; collaborate with existing IG and data governance groups; and maintain close working relationships with University Counsel, University information technology offices, University and State Archives staff, peers within the University and at similar institutions, and other relevant subject matter experts and leaders.
• Work closely with colleagues to: research, develop, and promulgate IG policy and compliance requirements; develop and implement processes, priorities, long-range plans, goals and deadlines, reports, and data analysis to increase the efficiency and effectiveness of the IG program; respond to inquiries about best practices regarding the management of digital assets including creation, storage, organization, digitization, access, migration, and disposition; and stay abreast of the latest advances in information governance and technologies, such as cloud computing, privacy and security regulations, and artificial intelligence.

Minimum Qualifications Required:

1. Bachelor's degree.
2. A total of one (1) year (12 months) of demonstrated experience coordinating and supporting compliance-focused administrative programs involving information governance topics such as: policy development, enterprise architecture, process improvement, change management, strategic planning, privacy & security, or similar.

(Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

1. Advanced training, certification, or demonstrated experience in information governance, information science, information technology, business information systems, project management, or digital preservation.
2. Experience analyzing laws and policies, developing IG policies, and/or appraising and managing digital collections in government or higher education.
3. Experience with SQL, XML, scripting languages, database architecture, administering enterprise systems, data warehousing, and/or related technologies in a large research-based organization.
4. Experience with project management, process improvement, risk management, information security and privacy, FOIA or similar laws, digital preservation, digital accessibility, and/or other relevant IG topics, preferably at the University of Illinois.

Knowledge and Experience

1. Demonstrated interest and ability to regularly learn and pilot new technologies.
2. Strong analytical and problem-solving skills and demonstrated initiative to successfully exercise independent judgment to build upon a vision and carry it through to success.
3. Demonstrated strong organizational skills with attention to detail and ability to meet deadlines.
4. Excellent verbal and written communication skills, including the ability to interact professionally and collegially with a diverse group of executives, managers, and business and technical subject matter experts.
5. Demonstrated ability to uphold strong ethical principles, ensure confidentiality of sensitive information, and foster an inclusive workplace which values all abilities, disciplines, and cultures.
6. Proactive customer-service mindset to help make it easy for all University employees to comply with IG requirements and effectively use our information assets.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation


To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15305?c=uic







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