The IT Project Manager plays a key role in advancing the University’s strategic goals by leading and coordinating IT projects across academic, administrative, and technical areas. This position collaborates closely with University leadership, cross-functional teams, external consultants, and vendors to ensure projects are delivered on time, within scope, and on budget.

The IT Project Manager oversees the full project lifecycle—from intake and planning to execution and closure—while maintaining the University’s project portfolio. Core responsibilities include managing project scope and approvals, scheduling resources, leading project meetings, tracking tasks and risks, and providing clear, timely communication to stakeholders. This role also produces regular status reports and ensures alignment between project outcomes and institutional priorities.

Duties and Responsibilities:

Project Planning and Coordination - Manage project intake, define scope and objectives, obtain necessary approvals, and coordinate technical and functional resources. Ensure all projects align with University goals and are thoroughly planned before execution.

Project Monitoring and Documentation - Lead regular project review meetings, document decisions, identify and track risks, manage tasks and costs, and ensure all project information is accurately maintained.

Stakeholder Communication and Reporting – Maintain open communication with project teams and University leadership, report on progress, highlight issues or delays, and escalate as needed.

Project Portfolio Management - Maintain the University’s IT project portfolio in the project management system, ensuring data is current, accessible, and provides visibility into all projects and dashboards.

Resource Scheduling and Management - Schedule and manage availability of functional and technical resources, aligning staff and consultant capacity to project needs and preventing bottlenecks.

Issue Resolution and Risk Management - Identify project risks, implement mitigation strategies, and lead issue resolution efforts to ensure project continuity.

Required Qualifications:

Bachelor’s degree or equivalent relevant experience

3-5 years' experience

Possesses advanced knowledge of project management principles, tools (e.g., Microsoft Project, Smartsheet, Jira), and methodologies. Understands university IT environments, compliance standards, and vendor contract requirements.

Applies strong analytical skills to evaluate project data, identify trends, and anticipate risks. Assesses competing priorities and proposes effective solutions to meet goals within time and resource constraints.

Leads end-to-end project planning, execution, and closure across complex IT initiatives. Develops project charters, timelines, and resource plans, and ensures adherence to scope, budget, and quality standards.

A deep understating of the use of information technology in higher education to positively impact the teaching and learning experience and the administrative effectiveness of the University.

Desired Qualifications:

Knowledge of Jira and Confluence.

Licenses and Certificates:

PMI certifications such as Project Management Professional (PMP®) or Certified Associate in Project Management (CAPM®) are preferred, but not required.

Salary Range:

$92,062 – $126,585

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

About Seton Hall University

Seton Hall University is a major Catholic university. In a diverse and collaborative environment it focuses on academic and ethical development. Seton Hall students are prepared to be leaders in their professional and community lives in a global society and are challenged by outstanding faculty, an evolving technologically advanced setting and values-centered curricula.

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