Are you a strategic thinker with a passion for operational excellence and financial stewardship?

Tarleton State University is seeking an experienced and highly organized Budget and Office Manager to support our Chief Information Officer and the dynamic Information Technology Services (ITS) team. This pivotal role blends finance, administration, human resources, and communications, serving as a trusted partner to leadership and a key driver of departmental success. If you thrive in a fast-paced environment where innovation meets purposeâ”and you're ready to make an impact at the heart of a growing institutionâ”this is your opportunity to join the Texan family. Read the full job description, benefits information, and application instructions below!

The Innovative Technology Solutions (ITS) Budget and Office Manager, under general supervision, provides comprehensive administrative, financial, and operational support for the Chief Information Officer (CIO) and the Information Technology Services (ITS) department. The role is responsible for managing business functions, supporting leadership initiatives, overseeing budgets and personnel activities, coordinating communications and events, and ensuring policy compliance. The position also serves as a key liaison with internal and external stakeholders and may supervise staff. Serves as Campus Security Authority (CSA).

This position is based on the main Tarleton State University campus in Stephenville, Texas. The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional after-hours and weekend work as required to meet operational needs. Hybrid or flexible work arrangements may be considered in accordance with System Regulation 33.06.01 â“ Flexible Work Arrangements, subject to departmental requirements and supervisor approval.

Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.

Responsibilities

Financial and Budget Management (25%)

• Implements and manages the ITS budget on behalf of the CIO and leadership team.

• Prepares and maintains departmental budget analyses and projections.

• Develops annual budget documents and assists in preparing the Annual Operating Budget.

• Submits purchase requests, pays invoices, manages chargebacks, and reconciles accounts.

• Serves as an approver and back-up signer of vouchers and requisitions.

• Reviews and approves account reconciliations and assigns costs to appropriate accounts and projects.

• Monitors and controls expenditures within budget guidelines and manages annual fiscal year closing activities.

• Manages capital equipment purchasing, cash handling, and resource allocation reporting.

• Resolves financial and operational issues and interprets university/system policies and regulations.

• Serves as liaison with financial, payroll, and HR departments.

Administrative and Executive Support (25%)

• Provides direct support to the CIO for daily activities, initiatives, and strategic projects.

• Minimizes administrative burdens for the CIO by managing schedules, communications, and expense reports.

• Coordinates and evaluates departmental policies, procedures, priorities, and compliance standards.

• Serves as office manager and resource for business-related needs, proposing and implementing solutions.

• Manages maintenance of business files and performs program analyses and special investigations.

Personnel and Human Resources Coordination (20%)

• Coordinates recruitment efforts, including creating positions, updating job descriptions, job requisitions, and onboarding.

• Serves as Recruiting Coordinator and communicates with HR and hiring managers to assess departmental needs.

• Manages personnel activities, prepares position analyses and employment offers, and identifies training needs.

• Participates in hiring and training of business staff and student workers, may supervise staff, and resolve staff conflicts.

• Provides advice on administrative and personnel policies and ensures compliance with training and procedures.

Communications and Marketing (15%)

• Manages the ITS website and ensures content is current, relevant, and properly formatted.

• Coordinates mass electronic and printed communications and notifications.

• Creates and manages social media content in alignment with departmental marketing strategies.

• Serves as staff liaison to cabinet members, deans, department heads, peers, vendors, and other external constituents.

Events, Projects, and Donor Activities (10%)

• Independently manages ITS events, all-hands meetings, celebrations, and special initiatives representing CIO and university values.

• Coordinates donor gift and recognition activities and conducts customer satisfaction surveys.

• Supports special projects and research studies as needed.

Other (5%)

• Prepares and analyzes business reports including space allocation, and resource utilization.

• Performs other duties as assigned

Required Education and Experience

• Bachelorâ™s Degree or equivalent combination of education and experience

• Six (6) years of related experience

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Preferred Education and Experience

• Bachelorâ™s degree in Finance, Accounting, Business Administration, or a related field; Masterâ™s degree (e.g., MBA, MPA, or related) preferred.

• 3â“5 years of progressive financial experience, preferably within a higher education, nonprofit, or public sector environment.

• Strong knowledge of budgeting, financial planning, and reporting processes in a complex organizational setting.

• Experience working with fund accounting, grants management, and compliance with institutional and governmental financial regulations.

• Proficiency with financial and enterprise resource planning (ERP) systems (e.g., Banner, PeopleSoft, Workday) and advanced Excel skills.

• Demonstrated ability to analyze financial data, prepare detailed reports, and support strategic financial decision-making.

• Excellent interpersonal, communication, and collaboration skills; ability to work effectively with academic and administrative stakeholders.

Salary

Commensurate with experience

Salary Range

The starting base annual salary is $53,745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. The anticipated hiring range is $55,000-$63,000, with the full salary range extending to $76,321. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

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  About Tarleton State University

  Tarleton’s VisionTarleton State University will be the premier comprehensive regional university in the nation, dedicated to education, service and research. It is committed to being a university of opportunity for all students and believes it has a responsibility to drive regional innovation and job creation for all graduates.About Tarleton State UniversityTarleton’s innovative and transformative approach provides more than knowledge. Through real-world experiences and effective teaching, research, scholarship and service, students gain the know-how for promising careers, no matter their field of study.Tarleton has evolved into the near-perfect model of size, academic scope and affordability. Founded in 1899 and part of The Texas A&M University System since 1917, it combines the resources of a major public institution — more than 100 undergraduate and graduate degree programs, cutting-edge academic facilities, faculty experts — with its own brand of personal attention, history and community to be a first-choice destination for students across North Texas and beyond.Students can choose to study in one of seven colleges — Agricultural and Environmental, Business Administration, Educ...ation, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.The primary campus is in Stephenville, which consistently ranks as one of the best small towns in America. Additional locations are in Fort Worth, Waco, Midlothian and Bryan, complemented by a fully online Global Campus.Students come to Tarleton from around the world, representing some 30 countries and nearly every state in the U.S., and leave as moral, ethical thinkers with civility and integrity who contribute meaningfully to a global society.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Students may select areas of study from six colleges: Agricultural and Environmental Sciences, Business Administration, Education, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.More than 60 bachelor's programs and 30 graduate degrees, featuring doctoral studies in educational leadership, have led more than 13,000 students from 45 states and more than 20 foreign countries to make Tarleton State their collective choice for a college education.Tarleton's research centers are daily searching for solutions to global problems. For instance, the Texas Institute for Applied Environmental Research conducts analyses to address environmental issues facing the state and nation, while the Southwest Regional Dairy Center, using an almost $1 million grant, is working on ways to turn animal waste into a viable energy source.Tarleton's blueprints for a brighter-than-ever future include a new applied sciences building with engineering laboratory space on campus in Stephenville, a new academic building on the university's planned 80-acre Fort Worth campus near Chisolm Trail Parkway, and $24 million in upgrades and improvements to the institution's venerable Memorial Stadium.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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