Work Schedule: Hybrid work schedule (at least 2 days per week onsite). A remote worker arrangement may be considered for candidates with the appropriate background and experience, depending on the business needs of each unit. Remote workers' schedules are based in the Pacific Time zone.

The Office of Government Affairs coordinates and facilitates Stanford University's and Stanford Health Care's (SHC) interactions with all levels of government, as well as its relationship with neighboring communities. The office promotes the interests of the University's and SHC's key constituents through contact with the community, public officials, involvement with educational organizations, tracking of pertinent legislation, and direct advocacy on a wide variety of issues from land use policies to funding for the basic sciences to health care. The Office of Government Affairs supports the university's academic mission of teaching and research and SHC's mission by serving as the primary point of contact between the university, hospital, and our partners in federal, state and local governments.

Stanford Health Care (SHC) is part of the adult health care delivery system of Stanford Medicine. Combining clinical care, research, and education to advance the understanding and practice of medicine, we provide compassionate, coordinated care personalized for the unique needs of every patient.

The Government Affairs, Stanford Health Care team seeks an experienced Executive Assistant and Project Manager to support the Associate Vice President, SHC Government Affairs, the Senior Director, Community Health and Partnership, and others on the team. The Executive Assistant will provide administrative and operational support including managing calendars, processing financial transactions and expenses, and coordinating meeting and event logistics. This position requires senior administrative skills and a high degree of organization; high flexibility and high responsiveness; the ability to successfully juggle multiple competing priorities; the ability to work independently and exercise good judgment; and demonstrated quick-thinking, initiative, diplomacy, tact, and calm. The Executive Assistant will also play a key role in supporting the coordination and delivery of community benefit initiatives, helping ensure these projects achieve meaningful impact. Detail-oriented and dynamic individuals, with a welcoming and highly professional manner, who are interested in working as part of a busy and mission-driven team, are encouraged to apply.

In this role you will:

Represent the Government Affairs, Stanford Health Care team as the point of contact for guests, collaborators, external entities, and others making inquiries.
Act on behalf of the AVP in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Plan and schedule multiple complex calendars with limited or no consultation and resolve calendaring conflicts, keeping in mind priorities and preferences, and striving to optimize the use of time.
Research and/or write background information for meetings and briefings.
Support the coordination and implementation of community benefit projects, ensuring effective communication among stakeholders and timely achievement of project milestones, and assist with administrative duties and filings (including Quarterly Lobbying reports on behalf of SHC to California Secretary of State).
Manage complex business travel, purchases, expense reports, and other financial transactions in compliance with unit, university, and sponsor policies.
Establish and maintain strong working relationships with SHC senior executive administrative staff, SHC Finance, SHC IT, and other personnel who are resources for performing job responsibilities.
Assist with coordination of projects with other members of the SHC Office of Government and Community Affairs office.
Other duties as assigned.

To be successful in this role, you will bring:

High school diploma and six years of administrative experience, or combination of education and relevant experience.
Administrative support experience preferably in a hospital or health care setting strongly preferred.
Experience with or interest in government and community relations issues preferred.
Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Effectively maintain confidentiality of sensitive information.

Working Conditions:

May require occasional overtime and working flexible hours, including nights and weekends.

The expected pay range for this position is $44.84 - $50.43 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is For You:
Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and mor
e!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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About Stanford University

Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?

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