Information Technology Services (ITS) at the University at Albany seeks applicants for an IT Purchasing Associate. This is a key role in the Central Business Office within ITS, which serves as an organizational hub for all finance, operations, and administration. The Associate is responsible for procuring ITS-managed equipment, services, and supplies for a wide range of projects and programs, including the University's new AI+ initiative, other advancements, and operational activities. They ensure that all transactions, regardless of complexity, comply with New York State, State University of New York (SUNY), and University at Albany procurement policies and procedures. 

The successful candidate is extremely organized, has a strong attention to detail, and enjoys working in a fast-paced, high-demand environment. They have excellent interpersonal and analytical skills, and the ability to foster collaborative relationships with campus partners. The Associate works closely with the Office of Procurement Services to understand the nuances and complexities associated with all manners of purchasing and comfortable researching unfamiliar technologies. This is a unique opportunity for a strategic, solution-oriented thinker who is invested in developing the expertise to recommend and facilitate clear, creative paths to assist ITS in making successful, effective procurements consistent with all purchasing rules and regulations.   

The Associate conducts their work with a high degree of integrity and a customer service mindset. They are adept at managing multiple priorities, recommending process improvements, and are equally comfortable working independently under limited supervision or as part of a team.

Primary Responsibilities:

• Prepare and process IT-related requisitions, contracts and purchase orders, including creating, reviewing, and negotiating vendor contracts; monitor and manage term dates.
• Manage the process for Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Quotes (RFQs), and Single/Sole Source procurements and the subsequent review, approval, negotiation of award, and contractual obligations.
• Consult and advise ITS staff on procurements of varying amounts and complexities; determine route to purchase and best method of procurement.
• Analyze procurement data and develop a holistic view of ITS procurements across the organization and make recommendations to ensure efficient, effective purchasing decisions.
• Keep abreast of evolving procurement rules and regulations, informing ITS staff of changes as needed.
• Other reasonable duties as assigned
• Ensure all New York State, State University of New York (SUNY), and University at Albany purchasing rules and regulations are followed.

Functional and Supervisory Relationships:

• Reports to: Manager, Central Business Office
• Supervises the following positions: n/a

Job Requirements:

• Excellent interpersonal, oral and written communication skills.   
• Ability to organize work, prioritize tasks, and manage multiple and changing priorities.   
• Provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends, within reasonable professional obligation and expectation. 
• Report to campus in-person. This position is not eligible for telecommuting.

Minimum Qualifications:

• A bachelor's degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization
• Five (5) years of professional experience in purchasing, contracting, compliance, analyzing agreement terms, or similar role
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience working with New York State purchasing and/or contracting.
• Experience in writing and negotiating contracts and related documents.

Working Environment:

• Typical office environment

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

• You must be employed at the University at Albany campus.
• You must be in a State-funded UUP professional position (MC employees are not eligible).
•  You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.

For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Grade: Purchasing Associate, SL-4, $75,000-$82,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=192531

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About University at Albany (SUNY)

The University at Albany, SUNY, offers exciting and rewarding careers to those who seek opportunities to grow and excel. Driven by a passion for excellence and a desire to make a positive impact on the community and the world, UAlbany is one of the nation's most diverse public R1 institutions. There are exceptional benefits available to employees. For more information, please visit: https://www.albany.edu/human-resources/careers-ualbany

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