·        Implement “best practices” to streamline ASA operations, ensuring that tasks mandated by the Bylaws, Administrative Procedures and governing entities and Officers are accomplished in a timely and efficient manner and in accordance with ASA policy.

·        Interface with and support all levels of physician leadership as appropriate (Executive Committee (EC), Administrative Council (AC), Board of Directors (BOD), House of Delegates (HOD), committees, and editorial boards, etc.).

·        Manage the process of organizing the business and activities associated with the successful conduct of meetings of the House of Delegates and Board of Directors, including meeting schedules, elections, and reference/review committees. Oversee coordination of the schedule of ancillary meetings (caucuses, committees, etc.) and educational/strategy sessions that are held in conjunction with these meetings. Write AC, BOD, HOD reports as assigned.

·        Manage agenda, scheduling, invitations, registration, presentation materials, and other logistics for Board, House, and special webinars. Ensure recordings from the webinars are posted.

·        Manage audit trail follow-up for EC, AC, BOD and HOD actions with appropriate staff and member leadership. Track referrals to committees to ensure follow-up reports are submitted to the appropriate governing body for action/information.

·        Responsible for the support of officers, including but are not limited to:

• Manages AC meeting agenda creation, call/meeting logistics and needed follow-up.
• Participates in EC meetings/calls at request/invitation of EC, CEO and Director, and takes minutes/notes.

o   Oversight for officer candidate and awards program.

·        Manage liaison relationships to external organizations and update Table of Representatives after Board meetings. Write the 150 Secretary’s report on ASA Representation to External Organizations at each Board meeting and communicate Board action to appointees following each meeting.

·        Manage requests for endorsement and support for external organizations’ documents. Provide guidance and timely follow-up for moving documents through the appropriate approval pathways for ASA Endorsement or Affirmation of Value as defined by the Administrative Procedures. Upon completion of the process, manage notifications to external organizations.

·        Manage and track e-votes to the EC and AC in a timely manner. Manage all communications and follow-up after each e-vote closes.

·        Provide support, project management, subject-matter expertise and liaison services to assigned Committees and/or Councils. Manage Joint Committee for ASA-AMA-ABA “Triple Committee” nominations for the ABA Certified Slate.

·        Manage, update, and implement annual member leadership (including committee chairs, new members of the Board of Directors and House of Delegates) orientation materials and presentation.

·        Recommend AP, bylaws changes including but not limited to committees and editorial boards. Research and address member inquiries, particularly related to BOD, HOD, and Committee composition and governance resources posted at the ASA website, providing governance advisement as needed.

·        Handle and maintain highly confidential and non-routine information and communications. Respond to routine requests for information and determine which requests should be referred to ASA Officers and Senior Staff team.

·        Process expense reports.

·        Manage and maintain assigned governance-related website pages and Portals (in Sitecore and SharePoint) and document postings.

·        Develop process enhancements and documentation for governance activities. Conduct and participate in department cross-training.

·        Prepare governance-related articles and correspondence for ASA communications.

·        Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.

·        Bachelor’s degree in business or related field is highly desired. Relevant certifications may be preferred.

·        Minimum 5 years of demonstrable experience in a customer service-oriented and business-focused organization.

·        Previous supervisory experience preferred.

·        Project coordination experience required.

·        Association experience preferred; experience with governance and association executives/elected leaders a plus.

·        Proficient in Microsoft Office applications, webinars, and other productivity focused tools.

·        Experience with membership databases such as CRM/ AMS highly desired.

·        Experience working with budgets highly desired.

·        Ability to communicate with a variety of stakeholders, including members, key executive staff, and volunteer leadership (Officers, members of the Board of Directors, members of the House of Delegates, division/section chairs, committee members) requiring a high level of finesse, diplomacy, and professionalism.

·        Thrives on extreme attention to detail, policy, and its implementation.

·        Ability to deliver high quality, accurate work is necessary. Excellent writing, proofreading, and editing skills required.