IT@JH Office of the Deputy CIO is seeking an IT Sr. Project Administrator who will shape the future of how Johns Hopkins connects and empowers its global community through cutting-edge enterprise solutions. In this role, the Sr. IT Project Administrator will be responsible for the delivery of transformative digital experiences for faculty, staff, students and administrators across the Johns Hopkins ecosystem using modern project management principles and techniques. This role supports the business continuity of the entire organization ? it requires strong technical understanding combined with business acumen to define innovative solutions that meet customer requirements and offers an opportunity to make a tangible difference within a world-renowned institution.

Job Scope/Complexity

Prioritizes and performs work independently. Projects will mainly consist of established or medium to large departmental-level complexity. Demonstrate strong ability in technology and strong understanding of the business/clinical/education/research process and workflow. Work with clients and peers to define and determine needs and suggest solutions to requirements. Builds and maintains relationships through positive interactions. Demonstrates ability to provide good customer service.

Specific Duties & Responsibilities

• The responsibilities listed below are typical examples of the work performed by this position.
• Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.

Leads Projects

• Leads one or more IT related projects within the constraints of scope, quality, time and cost to meet the specified requirements to the satisfaction of the customer.
• Coordinates the people, work and resources involved.
• Leads the people, work and resources involved.
• Assigns resources necessary to carry out the project.
• Gather information to plan, organize, direct, implement and evaluate requirements and tasks.
• Ensure all requirements and objectives are properly documented at project onset.
• Identify deviations from the plan.
• Escalate decisions and unresolved issues.
• Owns project documents and communication plans.
• Maintains project documents which may include scope documents, project plans, project charters and communications plans.
• Maintains issues list and coordinates the resolution.
• Effective use of PMO project management system(s).

Communicate Effectively with All Project Participants

• Understand project interdependencies and shared responsibilities for resource management that may span multiple IT disciplines.
• Work proactively through facilitation and communication to minimize conflicts.
• Identify and communicate areas where resources allocation is not aligned with the need.
• Communicate needs for resources to managers throughout the organization.
• Adapt to issues that have the potential to impact project milestone dates. Be prepared to communicate changes in plans to accommodate.
• Anticipate political sensitivities and communicate appropriately.
• Be flexible to accommodate changing needs both within and outside the organization.
• Serve as escalation point for issues that arise.
• Communicate project status, issues, budget.
• Prepare status reports, presentations appropriate for various levels of management and staff, including budget-related details.
• Create and distribute meeting documents including agendas, minutes and issue lists.

Scope & Budget Management

• Creates budgets associated with projects for review by project stakeholders.
• Develops project budgets not to exceed bottom line expenditures without variance approval.
• Reports financial status to appropriate project participants.
• Oversees the procurement process and identifies potential budget issues.
• Research pricing and financing options of capital and operating costs.
• Use a systematic approach to preparing RFPs, comparing options to business needs, researching vendor?s stability and references.

Develop Project Requirements

• Facilitate project requirements development and tracking.
• Document and catalog project requirements.
• Conduct project requirements gathering efforts.
• Gather end-state goals and objectives.
• Gather and record success criteria for implementation.
• Create and review data gathered for overall project justification.
• Create needs analysis documentation.
• Gather data for budget estimates, scope, resource and implementation time estimates.
• Ensure that software/hardware solution aligns with business requirements throughout implementation process
• Develop prioritization process.
• Develop a business justification for the project. The justification should include possible ROI or alignment with businesses' strategic initiatives
• Perform related duties as requested.

• Bachelor?s Degree, preferably in information systems, business administration, management or project management.

• Five years of relevant experience, including two years of Project Administration.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Project management certification.
• Software development project management experience.
• Generative AI expertise.

Classified Title: IT Sr. Project Administrator   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri, 8:30am-5pm 
FLSA Status: Exempt 
Location: Remote 
Department name: IT@JH Office of the Deputy CIO   
Personnel area: University Administration 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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