Audit Manager, Office of Audit and Compliance - UT System

Market Range 15

Position located in Memphis, TN

About the UT System

The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Martin, and Pulaski; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.

The UT System has a presence in each of Tennessee's 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.

The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System's delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.

The Opportunity

This position manages the projects and human resources of the Office of Audit and Compliance at the UTHSC location, performs varied and complex administrative duties, and serves as a resource to management on matters of university policy and best business practices. This position manages and conducts audits and consulting projects, and performs other activities such as developing educational materials, conducting training, serving on committees, and providing ad hoc consulting to university management at all levels. This position supervises local staff and may be called upon to supervise other auditors for specific projects. The manager oversees projects from beginning to completion, including drafting, editing, and finalizing written reports.

This position assists with administering the department and works directly with executive and senior management across the UT System, primarily at UTHSC.

Responsibilities include, but are not limited to:

Manages Audit Projects and Investigations:

This position successfully employs project management skills to ensure resources are used in the most effective and efficient means and to ensure audit coverage is provided. Develops or oversees development of project plans to achieve objectives, including all areas of the unit's operations to be examined, the data and information to be gathered, and the methods of data/information gathering to be used. Conducts or oversees risk analyses to define the project objectives, scope, and methodologies. Directs team members involved in conducting audit projects and investigations. Provides day-to-day guidance and direction to staff on appropriate steps to take to complete projects by reviewing and discussing the work plans for individual audits/investigations/reviews to ensure that appropriate steps are taken to meet the project

objectives; as work progresses, reassess the plans as needed and suggest or provide alternative steps. (Reassessment is particularly needed during investigations where steps taken largely depend on revelations of information and evidence collected and analyzed as the investigation unfolds.) Provides guidance on how to analyze or interpret information/evidence to draw conclusions. Determines when follow-up is appropriate.

Manages Audit Personnel:

Manages personnel matters: Responsible, in collaboration with A&C leadership, for recruiting, retaining, hiring, supervising, and handling of personnel issues for the audit staff supervised. Provides leadership for the staff members. Provides employee development/conducts performance appraisals: Provides training to staff in audit/investigative techniques and procedures; university operations, policies, and procedures; and office policies and procedures. Conducts annual performance appraisals, citing accomplishments and identifying opportunities for improvement and professional development.

Monitors work progress to ensure timely completion of projects: Establishes priorities of projects and tasks to meet the office's goals and annual plan and monitors the staff's progress, providing assistance or adjusting the scope of the project as necessary. Reviews and approves weekly effort (time) reports.

Conducts Audit Projects:

Handles the most highly complex and/or sensitive audits and investigations. These types of projects require specialized knowledge and skills not available from the staff. These projects may involve confidential or controversial matters that must be handled with sensitivity, discretion, and tact or projects that impact senior-level management and operations in such a way as to require extensive negotiation and problem-solving skills.

Maintains the Quality Assurance and Improvement Program:

Reviews and approves the work of other auditors to provide ongoing monitoring of the performance of the internal audit activity. This position reviews documentation of work (workpapers) and written reports to ensure that appropriate and sufficient information/data/evidence have been gathered to achieve the project objectives, the evidence supports the conclusions reached and sound analysis and logical reasoning have been used, professional and office standards have been met, and any recommendations are not only appropriate to resolve any problems discovered, but are also practicable, cost efficient, and in keeping with the university's management philosophy and goals. In addition, reviews reports to ensure the accuracy, completeness, and appropriateness of information conveyed to management. Assists with development of new policies and procedures for conducting audit work so as to improve the overall performance of the audit team.

Provides Consulting and Advice to Management:

Provides information and recommendations to management as member of various university

committees. Occasionally receives ad hoc requests to provide information and advice to various

levels of university management on policies and procedures related to audits or investigations or as a subject matter expert.